What you need to be able to book?
Before we can book your group ski holiday we will need the following information for each passenger:
1. Full name as it is in their passport
2. Date of birth
3. Any dietary requirements
4. Preferred room
5. Any extras they would like to book.
We would also like a secondary contact in case we cannot get hold of the team leader
All booked up, now what?
It may be a while before you actually go on holiday and so there is plenty of time for unexpected things to happen. Changes are sure to be needed and you will probably need a checklist of things to remember to do closer to the time of departure.
Importantly, all changes need to be made through the lead passenger as they are ultimately responsible for the booking and the payment. Of course other passengers can email us, but the lead passenger must be copied on all communication, this prevents mix ups and unexpected costs being attributed to the booking.
Group Ski holiday checklist:
- Verify confirmations as soon as you receive them
- Double check names and spellings as corrections later can be costly
- Be aware of when the balance is due and give everyone plenty of notice to pay, we send out reminders from a month before.
- Remind all of your party that they must have travel insurance and valid travel documents.
- Send everyone a copy of the documentation and eTickets, if you have those.
- Make transport and parking arrangements if necessary to and from your departure airport
- Arrange how you will go about check-in, as a group or individually, especially if you still have old style tickets.
ski group top tips
- Create a timeline and set deadlines for decisions and commitments
- Get everyone to agree on whom will be the team leader and then leave them to it.
- Collect money beforehand from your party, this ensures their commitment and put you in the best position to get the group ski holiday you want. Deposits are usually £135. Alternatively you can set aside a day for all the passengers to call in and pay their deposits.
- Hiring a private instructor may be more cost effective, if you have fairly similar needs for a group of more than 4. You could even hire the private instructor for a week if you have enough needs within the group.
- Allocate rooms and beds before leaving, to avoid discontent on arrival, especially for beds in shared living space
- Distribute everyone’s contact and emergency information to the whole group, so that at anytime if you get separated you are able to get in touch.
Some final suggestions, that could make all the difference, when you are on your group ski holiday.